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How it works

Only share each update link with people who should see all of that record’s fields. An update link acts as a key to the entire record: anyone who opens it can view every field on the record, even fields that don’t appear as questions on the form. This is what lets update forms use any record field for pre-filling, answer piping, show/hide logic, and calculations.To keep certain fields private, store them in a separate table so they aren’t part of the record being updated, or restrict prefilled data so the form only loads fields mapped to questions.
1

Switch your form to update mode

Open your SmartSuite-connected form. Click Integrate followed by SmartSuite.Screenshot 2025-11-12 at 5.19.28 PM.pngThen specify that you want to Update record.Screenshot 2025-11-12 at 5.20.26 PM.png
2

Paste the provided formula

You’ll now get a formula that defines a unique link for every record in your table.In SmartSuite, create a new formula field and paste the formula Fillout provides.Screenshot of the Integrate tab of a form
3

Publish and share

That’s it! Click Update on the upper right corner and Publish your form.To update a SmartSuite solution, click Preview and select a Record to update or click one of the unique links from SmartSuite.Screenshot 2025-11-12 at 5.32.39 PM.pngYour form is automatically pre-filled for whichever record it is updating.

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SmartSuite specific guide

Create a SmartSuite form

Add responses to a SmartSuite solution.