Connect and manage multiple calendars

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Overview

You can connect multiple Google or Microsoft calendars in a single organization. This is useful for teams where each member has their own calendar. Fillout checks availability across connected calendars. Each scheduling page can only be linked to one calendar. However, you can still add other team members as hosts, when using round robin or collective meetings, so Fillout can check their availability and assign bookings accordingly.

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How to connect multiple calendars

Then, customize your scheduling page and edit preferences like availability as needed. Check our other Fillout Scheduling guides here.

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Assign calendars

By default, a scheduling page is linked to the calendar of the user who created it. However, you can assign it to another team member or client instead. Their connected calendar will then be used for bookings. In the left-hand panel of your form, open the Organizer dropdown and select a user. For forms with multiple hosts, go to Participants to + Add host. If needed, click the trash icon next to your name to remove yourself as a host.

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Show multiple calendars in a form

A scheduling page can only show one calendar. If you need to show separate calendars for different team members, add another scheduling page** and connect it to the other team member’s calendar**. Round robin and collective scheduling also let you add multiple hosts, but they still show a single scheduling page. They use each host’s availability to determine when a booking can be made. Use separate scheduling pages if you want users to choose between different calendars.

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Route respondents to different calendars

Fillout scheduling lets you create dynamic forms that redirect a respondent to a specific calendar based on their answers. For example, if a customer selects a clinic, route them to the scheduling page assigned to that clinic’s calendar by clicking Logic on the bottom right. Follow the steps here.

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